AGM Minutes Template for UK Residential Blocks
Free AGM minutes template for RMCs and residents' associations. Covers quorum, resolutions, financial report and action points — ready to fill in after your annual general meeting.
No signup required · Free for UK residential blocks
General information only — not legal, financial or professional advice. You are responsible for how you use these templates. Full disclaimer
MINUTES OF ANNUAL GENERAL MEETING Block / Estate name: _________________________ Date: __________ Time: __________ Location: __________ Present: [List names and flat numbers] 1. Quorum — confirmed / not confirmed 2. Minutes of previous AGM — proposed, seconded, approved 3. Chair's / Directors' report 4. Financial report and service charge accounts 5. Resolutions put to the meeting 6. Any other business 7. Date of next AGM
Every resident management company and most residents' associations must hold an annual general meeting. The minutes are the legal record of what was decided, who was present, and what happens next. Get them wrong and you spend the next year arguing about what was actually agreed.
This free AGM minutes template is written for UK leasehold blocks — whether you are an RMC, RTM company, or informal residents' association. Download the PDF, fill it in during or immediately after the meeting, and store a signed copy with your block records.
What this template includes
- Meeting details: block name, date, time, location and chair.
- Attendance register with flat numbers (for quorum).
- Apologies for absence.
- Approval of previous AGM minutes.
- Directors' or chair's report section.
- Financial report and service charge accounts.
- Resolutions table: motion, proposer, seconder, result.
- Any other business and date of next AGM.
- Action points with owner and deadline.
Tips for good AGM minutes
- 1Record decisions, not a word-for-word transcript — keep it factual and neutral.
- 2Note who proposed and seconded each resolution, and the vote count.
- 3Confirm quorum at the start (usually leaseholders representing over 50% of voting rights).
- 4Circulate draft minutes within two weeks; approve them at the next meeting or by written resolution.
- 5Store the signed copy with accounts, insurance and your Section 20 notices.
Who should use this
RMC directors, RTM directors, company secretaries and volunteer chairs running AGMs for blocks of flats. If you are searching for an AGM minutes template, you are already doing the work — this gives you a proper starting point.