RMC Director Duties Checklist (UK Leasehold Blocks)
Free checklist of RMC director duties for UK residential blocks — Companies House filings, AGM, insurance, Section 20, health and safety, and record-keeping.
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General information only — not legal, financial or professional advice. You are responsible for how you use these templates. Full disclaimer
RMC DIRECTOR DUTIES CHECKLIST □ Confirm company registered office and filing obligations □ File confirmation statement (annual) □ File annual accounts with Companies House □ Hold AGM within required period □ Maintain register of members and directors □ Renew buildings insurance and check cover □ Review service charge budget and reserve fund □ Issue Section 20 notices before qualifying works □ Fire risk assessment and communal H&S review □ Store minutes, accounts and notices securely
Being a director of a resident management company is a real company directorship — not just a favour for the neighbours. You owe duties to the company under the Companies Act, to leaseholders under the leases, and to anyone walking through the communal parts under health and safety law.
This free RMC director duties checklist is a practical annual reference for volunteer directors. Tick items off as you go, share it with co-directors, and use it to prepare for your AGM.
Company law duties
- Act within the company's powers and in its best interests.
- File the confirmation statement and annual accounts on time.
- Keep statutory registers (members, directors, PSCs).
- Hold an AGM and keep minutes of meetings and resolutions.
- Avoid conflicts of interest — declare them and manage properly.
Leasehold and block management duties
- Collect and account for service charges transparently.
- Consult under Section 20 before qualifying works or long-term agreements.
- Maintain buildings insurance and give leaseholders summary cover.
- Respond to leaseholder requests for accounts and supporting documents.
- Keep communal areas safe and maintain the structure per the lease.
Annual cycle checklist
- 1Before AGM: prepare accounts, insurance summary and director report.
- 2At AGM: present finances, elect directors, approve minutes.
- 3After AGM: file accounts, update registers, plan works budget.
- 4Quarterly: review expenditure, reserve fund and contractor performance.
- 5Ongoing: store every notice, minute and invoice where co-directors can find them.