The Residential Block AGM Checklist
6 June 2026 · 7 min read
The Annual General Meeting is where a residential block sets its direction for the year: budgets are approved, directors are elected, and big decisions are made. A well-run AGM builds trust. A chaotic one breeds suspicion. The difference is almost always preparation.
Before the meeting
- 1Give proper notice with the date, time, location and agenda.
- 2Circulate the accounts and budget in advance, not on the day.
- 3Share any proposals to be voted on so people can think them over.
- 4Make it easy for those who cannot attend to contribute or vote.
During the meeting
- Stick to the agenda and keep time.
- Record decisions and the numbers behind each vote.
- Capture actions with a named owner and a deadline.
After the meeting
The AGM is not finished when everyone goes home. Minutes need writing up and sharing, decisions need communicating to those who missed it, and actions need following through. This is where most blocks fall down — the energy of the meeting evaporates and nothing happens.
Keep the momentum
Storing the minutes in a shared library, posting decisions as announcements, and tracking actions in one place keeps the momentum going. Next year, you will also have a clear record of what was agreed and whether it actually happened.